AGENDA
BOARD OF SELECTMEN
MONDAY, NOVEMBER 4, 2013
6:30 p.m. - Convene Meeting – Waquoit Meeting Room – Mashpee Town Hall
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
MINUTES
Monday, October 7, 2013 - Regular Session
Monday, October 21, 2013 - Regular and Executive Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Liquor License Violation – Popponesset Inn
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
- Landfill Solar Project Update
NEW BUSINESS
- Recommendation for Contract Award – Salt and Sand
- Acceptance of Resignation – South Cape Beach Advisory Committee
- Acceptance of Resignation – Mashpee Affordable Housing Committee
- Recommendation for Appointment – ZBA/Associate Member
- Position Vacancy Request – Firefighter/Paramedic
- Position Vacancy Request – Town Clerk/Elections – Administrative Secretary
- Position Vacancy Request – Library/Full-Time Circulation Assistant
- Position Vacancy Request – Library/Part-Time Circulation Assistant
- Pledge of License – Oak and Ember, Inc.
- Execution of Order of Betterment Assessment – Ockway Bay Road
- Execution of Order of Betterment Assessment – Pleasant Park Drive
- Execution of Order of Betterment Assessment – Sandy Fox Drive & Fox Hill Road
- Execution of Order of Betterment Assessment – Sarakumitt Village
ADDITIONAL TOPICS
(This space is reserve for topics that the Chairman did not reasonably anticipate would be discussed.) 1) Traffic Signal – Great Neck Road North/Lowell Road
LIAISON REPORTS
EXECUTIVE SESSION
Board of Selectmen
Minutes
November 4, 2013
Present: Selectman Cahalane, Selectman Richardson, Selectman O’Hara,
Selectman Taylor, Selectman Sherman
Town Manager Joyce Mason
Assistant Town Manager Tom Mayo
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall, Waquoit Meeting Room
MINUTES:
Monday, October 7, 2013 Regular Session:
Motion made by Selectman Sherman to approve the Regular Session minutes of Monday, October 7, 2013 as presented.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Monday, October 21, 2013 Regular & Executive Sessions:
Motion made by Selectman Sherman to approve the Regular and Executive Session minutes as presented.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Comment: None at this time.
Board of Selectmen
Minutes
November 4, 2013
NEW BUSINESS:
Traffic Signal – Great Neck Road North/Lowell Road:
Motion made by Selectman Taylor to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
At their last meeting the Board of Selectmen met with Jacqueline Spinney of 280 Great Neck Road North to review a noise complaint associated to the newly installed audible traffic signal located on Great Neck Road North at the intersection of Lowell Road. Mrs. Spinney indicated there is an intolerable beeping machine on the traffic light which she endures at all hours of the day and night.
In reviewing this matter, Tom Mayo, the Assistant Town Manager indicated this matter has been discussed with state officials including the MA ADA Board. It was explained the Architectural Access Board and ADA Board are reserved on this issue and therefore do not maintain jurisdiction over this concern.
The Board of Selectmen agreed that it would be appropriate to receive input from the Town’s Americans with Disabilities Act (ADA) Committee.
Motion made by Selectman Taylor to turn-off the audible mechanism on the Great Neck Road North/Lowell Road traffic signal pending a vote of support from the Mashpee ADA Committee.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Mrs. Spinney was in attendance and agreed to attend the next ADA Committee meeting. The Board of Selectmen liaison would also be present for discussion.
Board of Selectmen
Minutes
November 4, 2013
APPOINTMENTS & HEARINGS:
Liquor License Violation – Popponesset Inn:
Mr. Stephen Brennan, Manager of New Seabury Resources Management, Inc. met with the Board of Selectmen for the purpose of reviewing a reported violation associated to the terms of the liquor license held by the Popponesset Inn by serving a minor on the date of Saturday, October 12, 2013.
Rodney Collins, Chief of Police was in attendance to fully review this matter with the Board of Selectmen. With regards to the liquor licensed establishment, Chief Collins recommended that a written warning be placed on file, and the Town be reimbursed for overtime expenses incurred by the Mashpee Police Department.
Although the matter was not deemed a full hearing, it was disclosed that on the date of October 12, 2013, a nineteen year old female was served at a wedding reception, and as a result a missing persons report was filed.
Chief Collins indicated he has discussed this matter in detail with the manager of the Popponesset Inn, and he is satisfied the manager is aware of the ramifications of the liquor license violation. It was disclosed that a suspension of license would most likely occur if there was a second offense of this nature. It was noted this is the first claim the Town of Mashpee has received in fourteen years, and the Board of Selectmen acting as the licensing authority for the Town of Mashpee has been fortunate to receive very few problems associated with the Town’s liquor license establishments. Following proper procedure, the ABCC will be notified.
In concern, the Board of Selectmen asked the manager of the Popponesset Inn if enforced policies are internal, as well as TIPS training and procedural manuals. In response, Mr. Brennan replied affirmatively. Being no further comment, the Board motioned as follows;
Motion made by Selectman Taylor to approve the recommendation of the Chief of Police to place a written warning on file, and request a payment of $155.65 to cover overtime expenses as referenced.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Board of Selectmen
Minutes
November 4, 2013
COMMUNICATIONS & CORRESPONDENCE:
Town Meeting Attendance:
The ongoing issue of Town Meeting presence was further discussed by the Board of Selectmen in an effort to improve attendance. It was agreed the Mashpee Enterprise would be requested to report on this concern. It was noted that many towns are dealing with the very same issue. On a positive note, lack of attendance may prove that overall the citizens are pleased and confident with the actions of their governmental leaders. However, the Board agreed to continue to act on this matter.
OLD BUSINESS:
Landfill Solar Project Update:
Correspondence was received from the DPW Director dated October 30, 2013 relative to the Landfill Solar project at the Transfer Station. The project is advancing forward, and a full construction schedule is anticipated to be disclosed next week. Hours for construction are 7:00 a.m. to 4:00 p.m. or dark. The firm installing the equipment will have their own lock to the Transfer Station gate to allow for access when the Transfer Station is closed.
NSTAR is required to install three new poles at the site location. In an effort to maintain progress, it was agreed that NSTAR would be requested to schedule the installation of the poles in a timely manner.
Board of Selectmen
Minutes
November 4, 2013
NEW BUSINESS:
Recommendation for Contract Award – Salt and Sand:
The DPW Director remitted communication to the Board dated October 21, 2013 in response to bids for the annual award of salt and sand through a regional bid process. It is recommended the bid for road salt be awarded to Eastern Minerals, Inc. of Lowell, MA with a bid price of $51.57 per ton. The bid held by Eastern Minerals last season is a 1% decrease from fiscal year 2013. For sand, it is recommended that P.A. Landers of Plymouth, MA receive the contract for a bid price of $10.95 per ton, an increase of 17% from FY13.
Motion made by Selectman Richardson to approve the annual Salt and Sand contracts to Eastern Minerals, Inc. and P.A. Landers as referenced.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Acceptance of Resignation – South Cape Beach Advisory Committee:
The Selectmen were in receipt of a letter of resignation via email from Steve Pinard dated October 15, 2013 as a member of the South Cape Beach Advisory Committee effective November 1, 2013.
Motion made by Selectman Richardson to accept the resignation of Steve Pinard from the South Cape Beach Advisory Committee with regrets.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
The vacancy will be duly advertised.
Board of Selectmen
Minutes
November 4, 2013
Acceptance of Resignation – Mashpee Affordable Housing Committee:
Correspondence was received from Michelle Springer dated October 9, 2013 resigning from the Mashpee Affordable Housing Committee effective immediately.
Motion made by Selectman Richardson to accept the resignation of Michelle Springer from the Affordable Housing Committee as referenced.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
The above referenced vacancy will be duly advertised seeking membership.
Recommendation for Appointment – ZBA/Associate Member:
It is the unanimous recommendation of the Zoning Board of Appeals to appoint Scott Goldstein as an Associate Member. Communication was received from Jonathan Furbush ZBA Chairman dated October 11, 2013 with respect to this regard.
Motion made by Selectman O’Hara to appoint Scott Goldstein to the Zoning Board of Appeals as Associate Member.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Board of Selectmen
Minutes
November 4, 2013
Position Vacancy Request – Firefighter/Paramedic:
Tom Rullo, Acting Fire Chief was in attendance to recommend the Board approve the Position Vacancy Request for Firefighter/Paramedic at Step 1 of the intended pay scale. The date of the vacancy is October 24, 2013.
Motion made by Selectman Sherman to approve the Position Vacancy Request for Firefighter/Paramedic at Step 1.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Position Vacancy Request – Town Clerk/Elections – Administrative Secretary:
A Position Vacancy Request submitted by Deborah Dami, Town Clerk was presented to the Board for the position of Administrative Secretary to the Town Clerk/Elections & Registration. The date of the vacancy is October 23, 2013.
Motion made by Selectman Sherman to approve the Position Vacancy Request for Administrative Secretary to the Town Clerk/Elections & Registration at Step 1 of the intended pay scale.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Board of Selectmen
Minutes
November 4, 2013
Position Vacancy Request – Library/Full-Time Circulation Assistant:
Kathleen Mahoney, the Town’s Librarian was in attendance to request the Board approve the Position Vacancy Request for a full-time Circulation Assistant to the Mashpee Library. The date of the vacancy is October 29, 2013.
Motion made by Selectman Richardson to approve the Position Vacancy Request for a Full-Time Circulation Assistant to the Library at Step 1.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Position Vacancy Request – Library/Part-Time Circulation Assistant:
The Librarian submitted an additional Position Vacancy Request to the Selectmen for approval for the part-time position of Circulation Assistant. The date of the vacancy is November 1, 2013 and will include working weekends and evenings.
Motion made by Selectman Sherman to approve the Position Vacancy Request for Part-Time Circulation Assistant to the Library at Step 1.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Board of Selectmen
Minutes
November 4, 2013
Pledge of License – Oak and Ember, Inc.:
Robert Cantania, President of Oak and Ember, Inc., 36 South Street, South Cape Village, Mashpee was before the Board to request support of the pledge of the all-alcoholic beverage license of Oak and Ember, Inc. to Eastern Bank. All required documentation was included in connection with the pledge of the liquor license of Oak and Ember, Inc.
With the Selectmen’s approval, a package of the documents regarding the pledge would be forwarded to the Alcoholic Beverages Control Commission in Boston to perfect this pledge.
Motion made by Selectman Richardson to support the Pledge of License of Oak and Ember, Inc. to Eastern Bank as presented.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0-1. Motion carries.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, abstained Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Execution of Order of Betterment Assessment – Ockway Bay Road:
Execution of Order of Betterment Assessment – Pleasant Park Drive:
Execution of Order of Betterment Assessment – Sandy Fox Drive & Fox Hill Rd:
Execution of Order of Betterment Assessment – Sarakumitt Village:
Motion made by Selectman Taylor to accept the Order of Betterment Assessments for construction improvements to Ockway Bay Road, Pleasant Park Drive, Sandy Fox Drive and Fox Hill Road, and Sarakumitt Village as approved by a vote of Town Meeting on October 15, 2012.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Board of Selectmen
Minutes
November 4, 2013
LIAISON REPORTS:
Waterways Commission: The dredging of Ockway Bay and the disposal of spoils is currently under review by the Waterways Commission.
Schools: The inter-governmental project will be offered to Mashpee High School seniors again this year.
Finance Committee: A vacancy exists in the Finance Committee. Interested candidates are encouraged to apply for membership.
Mashpee Cares: The prescription return program, a Mashpee Cares initiative has been a successful endeavor in Mashpee.
Boys & Girls Club: The food tasting fundraiser for the Boys & Girls Club was well attended last week.
Otis Civilian Advisory Council: At the last Otis Civilian Advisory Council meeting wastewater management on a regional basis was discussed.
Mashpee Chamber of Commerce: The Mashpee Chamber will continue their program to deliver Thanksgiving meals to Mashpee residents requesting this service.
Veterans Day Event: In honor of Veterans Day, the annual ceremony is planned at the Veterans Memorial Park starting at 9:30 a.m.
MMA Essay Contest: Mashpee 6th Grade Students will participate in the Massachusetts Municipal Association’s essay contest on town government.
Halloween Event: Town employees Lisa Frye and Pat White were acknowledged for having creative costumes this year. The overall winner was the Accounting Department.
Board of Selectmen
Minutes
November 4, 2013
Adjournment:
Motion made by Selectman Taylor to adjourn at 6:55 p.m.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Richardson, yes
Selectman O’Hara, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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